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Priority percentages? Why not!

Priority percentages

Priority percentages

Each of us, people consciously working on personal development, is aware of restrictions. Time is one of the main limitations you face during executing tasks. You want to learn new skills , do work that you get paid for, spend time on hobbies or with your family and to have a few moments for yourself, for example to read your favorite book . A day is only 24 hours long and you can’t extend it. Thanks to prioritizing tasks you can give every day a meaning and plan it well.

Regardless of which time management method you use, you probably prioritize tasks. Well, but do you know a person who is 100 % committed to one single task only (e.g. learning a foreign language) for a long time? If you think about it, you often have to perform several tasks with the same priority. Of course, if each task on your list has the same high priority, you’re doing something wrong and this strategy will not be successful.

Personally I am involved in a number of projects, my own business and several hobbies. If I focus on one project only, I quickly discover that it’s a tedious and monotonous activity. Dedicating my whole time to so many projects means that I won’t be able to properly focus on one selected task and I won’t accomplish a lot.

The ideal solution is to determine the percentage of available time that you spend on individual projects. This way all prioritized tasks will gradually progress.

Still not convinced? Here’s an example.

Say, you have 10 hours a day that you can spend on executing tasks. An example of dividing your time might look like this:

learning Esperanto 15%
self education 20%
business meetings 10%
family time 15%
fitness 10%
replying to customers’ e-mails 10%
other business-related activities 20%

If you initially determine how many % of your time you plan to spend on every activity, you don’t have to plan the whole day. You can do the scheduled jobs in any order. After a morning fitness, you can start replying to customers’ e-mails or go for self-study.

A similar plan can be applied to any time range. For a month, calculate how much time you spend on a monthly basis on task implementation. Let’s say you are planning to take Fridays off and work 4 days a week for 10 hours. This is 40h per week x 4 weeks = 160 h per month. Your monthly plan would look like this:

learning Esperanto 24h
self education 32h
business meetings 16h
family time 24
fitness 16h
replying to customers’ e-mails 16h
other business-related activities 32h

What are the benefits of monthly scheduling? You have more freedom when planning each day. It may turn out that it’s better to spend more time on learning Esperanto and to reduce the time spent on replying to emails or fitness on a specific day. The following days you should reduce the time spent on learning Esperanto so that you have more time for other activities. You focus on one thing at a time, but you run a lot of projects simultaneously.

Of course, this is a theoretical division. You don’t have to adhere to it rigidly and panic when the timer shows it’s time to start doing something else. This division is intended to support your actions, show the direction and things on which you will focus your efforts in the next 30 days. It is by no means a strict determinant.

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